This an article of the 2000-2003 contract with teachers that are represented by the Alameda Education Association. Here the complete table of contents of the contract.

ARTICLE 11

EVALUATION

(Effective July 1, 2000)

11.01 Purpose

11.01.01 The principle objective of evaluation is to continue to improve the quality of instruction; therefore, the fundamental premise for a successful evaluation program rests in the reciprocal respect and confidence generated between the evaluator and the evaluatee.

11.01.02 This Article incorporates specific procedures for the formal and structured evaluation that is scheduled in conformance with Education Code Sections 44660-44665. The evaluation criteria are based on state law and the California Standards for the Teaching Profession. (CSTP). (See Appendix K)

11.02 Criteria Areas for Evaluation

11.02.01 Members of the unit with instructional duties shall be evaluated in the following areas:

a. The progress of students toward the standards of expected student achievement as established by the governing board at each grade level in each area of study and if applicable towards the state adopted academic content standards so measured by state adopted criteria referenced assessments. (Includes CSTP Standard V)

b. The instructional techniques and strategies used by the employee to engage and support all students in learning. (Includes CSTP Standard I and standard IV)

c. The employee’s knowledge, understanding and organization of subject matter to maximize student learning and attain curricular objectives. (Includes CSTP Standard III)

d. The creation and maintenance of an environment suitable for effective learning within the scope of the employee’s responsibilities. (Includes CSTP Standard II)

e. The employee’s performance of non-instructional duties and responsibilities including those which are supervisory/advisory and prescribed by the Board of Education in accordance with the agreement between the District and AEA.

f. The employee’s development as a professional educator. (Includes CSTP Standard VI)

11.02.02 Members of the unit with non-instructional duties shall be evaluated in accordance with job descriptions.

11.03 Procedures for Evaluation

11.03.01 The District shall formally evaluate the performance of probationary employees annually and may evaluate temporary employees. A teacher in his/her first year of tenure who has received satisfactory evaluations in the probationary period shall be next evaluated in the second year of tenure.

11.03.02 A permanent teacher shall be evaluated every other year whether or not the teacher has been on leave. A teacher on leave for more than one year shall be evaluated in the year he/she returns. A teacher receiving an overall unsatisfactory rating shall be referred to PAR in accord with Article 28 shall be evaluated annually until he/she receives a satisfactory rating.

11.03.03 Within sixty (60) calendar days of the beginning of the school year, the employee and the evaluator responsible for his/her evaluation shall meet for a pre- evaluation conference. At this conference, the employee's previous formal evaluations and the evaluation criteria shall be reviewed and major areas of concentration shall be discussed and mutually agreed upon. Major areas of concentration shall be derived from items listed on the evaluation criteria. Failure to reach agreement on the major areas of concentration for evaluation shall permit the parties to submit justification for their opposing positions to the Superintendent or Central Office designee for final decision. During the course of the evaluation period, unforeseen circumstances may arise which require modification of the major areas of concentration. The necessity for review of the major areas of concentration shall be mutually determined by the member of the unit being evaluated and his/her evaluator and the determination of the new major areas of concentration shall be arrived at in accordance with this Article.

11.03.04 The evaluation shall be based on at least two (2) class-time observations lasting no less than thirty (30) minutes. These two required observations shall be prescheduled by the evaluator and the teacher unless mutually agreed not to preschedule. If no agreement can be reached, the principal shall schedule the two required observations. Where the observation is prescheduled, the unit member shall provide the evaluator with a lesson plan in advance. These observations shall be completed by April 1. The evaluator and evaluatee shall meet within seven (7) days after the observation to discuss the observation and the observation report. Mitigating circumstances, such as illness, may permit the extension of the 7 day period. If the observation is unsatisfactory, the evaluator shall specify improvement suggestions and directions on the observation report.

11.03.05 A formal evaluation conference shall be held to discuss the written final Evaluation Report. It shall be held no later than March 1 for a probationary teacher and May 1 for all others. The contents of the observation forms and the Evaluation Report shall be discussed at the conference. Written comments made by the evaluator shall be discussed.

11.03.06 When any criteria area on the Evaluation Report is checked "unsatisfactory" or "needs improvement," a Performance Evaluation Addendum form must be completed. It shall include improvement suggestions and directions, as well as an identification of management support that will be provided.

11.03.07 All employees shall receive a rating of "satisfactory," "needs improvement," or "unsatisfactory" in each evaluation criteria area. In addition, each employee shall receive an overall rating of "satisfactory" or "unsatisfactory." The overall rating shall not reflect a simple total of evaluation criteria areas. However, no person shall receive an overall "unsatisfactory" evaluation unless the employee has received an "unsatisfactory" rating in two or more evaluation criteria areas.

11.03.08 Any employee receiving an overall rating of "unsatisfactory" shall submit in writing on or before the last work day of the year the action he/she has taken to correct the specified deficiencies and shall be referred to PAR in accord with Article 28, III B.

11.03.09 Exceptional performance may be indicated when exceptional results are achieved with students or exemplary school and/or District programs are developed.

11.03.10 The evaluated employee shall sign all copies of the Evaluation Report to acknowledge receipt of the Evaluation Report. In the event that the employee feels his/her evaluation was incomplete or unjust, he/she may put his/her objections in writing and have them attached to the Evaluation Report to be placed in the personnel file with the evaluation. These shall be submitted within thirty (30) calendar days of the evaluation conference.

11.03.11 Any employee who receives an "unsatisfactory" Evaluation Report shall, upon request, be entitled to subsequent observation, conferences, and written evaluation by a different administrator appointed by the Superintendent or designee.

11.03.12 When the evaluator or evaluatee deems it necessary, he/she may request the assistance of other evaluators to supplement the observation and evaluation activities.

11.04 Other Areas Related to Evaluation

11.04.01 The written evaluation shall not contain negative comments based on unsubstantiated citizen, parent, or student allegations.

11.04.02 Any substantial complaint against a teacher shall be reported to the teacher by the administrator within five (5) days following the knowledge of such complaint whether or not the teacher is being evaluated that year. A conference shall be arranged by the administrator as soon as possible for all parties involved for the purpose of resolving the matter.

11.04.03 If the matter is not resolved in the resolution conference, the complainant shall put his/her specific allegation in writing, the original of which must be submitted to the teacher and copies to the immediate supervisor. If after investigation the complaint is substantiated, the evaluator may include the findings of the complaint in the evaluation. The teacher shall have the right to prepare a written response and attach such response to the official administration copy.

11.04.04 A member of the unit shall not be required to assess his/her performance, or choose evaluation components which necessitate self-assessment.

11.04.05 The evaluation and assessment of certificated employee performance pursuant to this Article, shall not include the use of publishers' norms established by standardized tests.

11.04.06 The Evaluation report shall be made out in triplicate. The original is submitted to the Personnel Office with copies to the evaluator and evaluatee.

11.04.07 Forms to be used in connection with this procedure are attached as Appendix F.

11.04.08 The use of unsubstantiated hearsay information is excluded from the evaluation process.

11.04.09 The Evaluation Report shall be signed by both the evaluator and the evaluatee verifying that a conference was held and the evaluation was discussed.

11.05 Evaluation Time Schedule for Employees

Date to be Completed

11.05.01 Evaluation Conference

Within 60 calendar days of beginning of year

Two mandatory observations - By April 1

11.05.02 Final date for Probationary

Employee Evaluation - By March 1

11.05.03 Final evaluation report and conference - By May 1

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Last modified: January 12, 2004

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